The Finance One Privacy Policy

Last Updated: 2025-06-30
Effective Date: 2025-06-30

1. Introduction

This privacy policy ("Policy") describes how The Finance One ("Company", "we", "us") collects, uses, and shares personal information of users of this website, The Finance One https://thefinanceone.com (the "Site"), as well as associated products and services (together, the "Services"). This Policy applies to personal information that we collect through the Site and our Services, as well as personal information you provide to us directly.

Please note that by using the Site or the Services, you accept the practices and policies described in this Policy and you consent that we will collect, use, and share your personal information as described below. If you do not agree to this Policy, please do not use the Site or the Services.

2. Personal Information We Collect

We collect personal information about you in a number of different ways, depending on how you interact with our Site and Services.

2.1 Personal Information You Provide to Us

When you use our Services, we collect personal information that you provide to us directly. This may include the following categories of personal information:

• General Identifiers: Such as your full name and email address, especially if you register for an account, provide feedback, or communicate with us.
• Commercial Information: Such as the billing details we use to bill you for our Services, your billing and payment history, and any records of personal property that we collect in connection with providing our Services to you. We also collect information about your preferences regarding marketing communications.
• User Content:
  • Chat Feature: Your prompts and questions submitted to our AI chat functionality, and other content you provide to enhance the interaction with company data.
  • Tax Calculator: Information you input to calculate taxes for a specific year.
• Information you provide to us: Such as suggestions, feature requests, ideas for improvement, and other feedback on the platform.

2.2 Information We Collect Automatically

We automatically log information about you and your computer, phone, tablet, or other devices you use to access the Site and Services. For example, when visiting our Site or the Services, we may log:

• Online Identifiers: Your computer or device's operating system type and version number, manufacturer and model, browser type, screen resolution, internet protocol (IP) address, unique identifier, the website you visited before browsing to our Site, and general location information such as city, state or geographic area.
• Usage Data: Pages you viewed, how long you spent on a page, access times, and information about your use of and actions on our Site or the Services.

How much of this information we collect depends on the type and settings of the device you use to access the Site and Services.

2.3 Cookies and Similar Technologies

We may log information using "cookies." Cookies are small data files stored on your hard drive by a website. We may use both session Cookies (which expire once you close your web browser) and persistent Cookies (which stay on your computer until you delete them) to provide you with a more personal and interactive experience on our Site. Other similar tools we may use to collect information by automated means include web server logs, web beacons, and pixel tags. This type of information is collected to make the Site and Services more useful to you and to tailor the experience with us to meet your interests and needs.

2.4 Analytics Information

We may use analytics tools to help analyze how users use the Site and the Services. These analytics services use Cookies to collect information such as how often users visit the Site or use the Services, what pages they visit, and what other sites they used prior to coming to the Site. We use the information we get from use of these analytics services only to improve our Site and the Services. Analytics services may drop persistent Cookies on your web browser to identify you as a unique user the next time you visit the Site or use the Services.

2.5 Information We Get From Others

We may collect personal information about you from other sources. We may add this to information we collect from this Site and through our Services.

2.6 Additional Information

If you choose to interact on the Site or through the Services (such as by registering; using our Services; or requesting information from us), we will collect the personal information that you provide. We may collect personal information about you that you provide through telephone, email, or other communications.

3. How We Use Your Personal Information

Subject to this Privacy Policy and our terms of use, we may use information in the following ways and as otherwise described in this Privacy Policy:

3.1 To Provide the Services and Personalize Your Experience

We use personal information about you to provide the Services to you, including:

• To help establish and verify your identity.
• For the purposes for which you specifically provided it to us, including, without limitation, to enable us to process and fulfill your requests or provide the Services to you (e.g., providing company insights, responding to your chat queries, calculating taxes).
• To provide you with effective customer service.
• To provide you with a personalized experience when you use the Site by delivering relevant Site content and features.
• To send you information about your relationship or transactions with us.
• To otherwise contact you with information that we believe will be of interest to you, including marketing and promotional communications.
• To enhance or develop features, products, or services based on user needs and feedback.

3.2 Research and Development

We may use your identifiers, online identifiers, internet activity information, and user content for research and development purposes, including to analyze and improve the Services, our Sites, and our business. As part of these activities, we may create aggregated, de-identified or other anonymous data from personal information we collect. We make personal information into anonymous data by removing information that makes the data personally identifiable to you. We may use this anonymous data and share it with third parties for our lawful business purposes.

3.3 Training of AI Models

We do not use your personal information to train AI models.

3.4 Marketing

We may use your identifiers, online identifiers, and internet activity information in connection with sending you marketing communications as permitted by law, including by email. You may opt-out of marketing communications by following the unsubscribe instructions in marketing emails or by contacting us directly (please see contact information below). Despite your indicated email preferences, we may send you Service-related communications, including notices of any updates to our Privacy Policy or terms of service/terms of use.

3.5 Compliance and Protection

We may use any of the categories of personal information described above to:

• Comply with applicable laws, lawful requests, and legal process, such as to respond to subpoenas or requests from government authorities.
• Protect our, your, and others' rights, privacy, safety, and property (including by making and defending legal claims).
• Audit our internal processes for compliance with legal and contractual requirements and internal policies.
• Enforce the terms and conditions that govern the Site and our Services.
• Prevent, identify, investigate, and deter fraudulent, harmful, unauthorized, unethical, or illegal activity, including cyberattacks and identity theft.

We may also use personal information for other purposes consistent with this Privacy Policy or that are explained to you at the time of collection of your personal information.

4. How We Share Your Personal Information

We may disclose all categories of personal information described above with the following categories of third parties:

4.1 Third-Party Service Providers

We may provide your personal information to third-party service providers that help us provide you with the Services that we offer through the Site or otherwise, and to operate our business. Our third-party service providers with whom we may share your personal information include, but are not limited to:

• Vercel: We use Vercel for web hosting, deployment, and content delivery network (CDN) services. You can view the Vercel privacy policy here: https://vercel.com/legal/privacy-policy

• OpenAI: When you utilize our chat services that rely on AI technology, we send the necessary input data (your prompts and questions) to these providers' servers to process your request and generate responses. You can view OpenAI's privacy policy here: https://openai.com/policies/privacy-policy/

• PostHog: We use PostHog for analytics and product analytics. You can view the PostHog privacy policy here: https://posthog.com/privacy

• Resend: We use Resend for email delivery services. You can view the Resend privacy policy here: https://resend.com/legal/privacy-policy

• Clerk: We use Clerk for user authentication and account management services. You can view the Clerk privacy policy here: https://clerk.com/legal/privacy

These providers will have access to your information as reasonably necessary to perform tasks on our behalf and are obligated not to disclose or use it for other purposes.

4.2 Professional Advisors

We may provide your personal information to our lawyers, accountants, bankers, and other outside professional advisors in the course of the services they provide to us.

4.3 Corporate Restructuring

We may share some or all of your personal information in connection with or during negotiation of any merger, financing, acquisition, or dissolution, transaction, or proceeding involving the sale, transfer, divestiture, or disclosure of all or a portion of our business or assets. In the event of an insolvency, bankruptcy, or receivership, personal information may also be transferred as a business asset. If another company acquires The Finance One, our business, or assets, that company will possess the personal information collected by us and will assume the rights and obligations regarding your personal information described in this Privacy Policy.

4.4 Other Disclosures

We may disclose your personal information if we believe in good faith that such disclosure is necessary for any of the following:

• In connection with any legal investigation.
• To comply with relevant laws or to respond to subpoenas or warrants served on us.
• To protect or defend the rights or property of The Finance One or users of the Site or Services.
• To investigate or assist in preventing any violation or potential violation of the law, this Privacy Policy, or our terms of service/terms of use.

We may also share personal information with other categories of third parties with your consent or as described to you at the time of collection of your personal information.

We do not sell your personal information.

4.5 Third-Party Websites

Our Site or the Services may contain links to third-party websites or services. When you click on a link to any other website or location, you will leave our Site or the Services and go to another site and another entity may collect your personal information from you. We have no control over, do not review, and cannot be responsible for these outside websites or their content, or any collection of your personal information after you click on links to such outside websites. The links to third-party websites or locations are for your convenience and do not signify our endorsement of such third parties or their products, content, websites, or privacy practices.

5. Your Choices Regarding Your Personal Information

You have several choices regarding the use of your personal information on the Site and our Services:

5.1 Email Communications

We may periodically send you newsletters and e-mails that directly promote the use of our Site or Services. When you receive newsletters or promotional communications from us, you may indicate a preference to stop receiving further communications from us and you will have the opportunity to "opt-out" by following the unsubscribe instructions provided in the e-mail you receive or by contacting us directly (please see contact information below). Despite your indicated e-mail preferences, we may send you Service-related communications, including notices of any updates to our Privacy Policy or terms of service/terms of use.

5.2 Cookies

If you decide at any time that you no longer wish to accept cookies from our Site for any of the purposes described above, then you can instruct your browser, by changing its settings, to stop accepting cookies or to prompt you before accepting a cookie from the websites you visit. Consult your browser's technical information. If you do not accept cookies, however, you may not be able to use all portions of the Site or all functionality of the Services. If you have any questions about how to disable or modify cookies, visit https://www.allaboutcookies.org/.

6. Security Of Your Personal Information

The Finance One is committed to protecting the security of your personal information. We use a variety of security technologies and procedures to help protect your personal information from unauthorized access, use, or disclosure. No method of transmission over the internet, or method of electronic storage, is 100% secure, however. Therefore, while we use reasonable efforts to protect your personal information, we cannot guarantee its absolute security.

7. Do Not Track

We currently do not support the Do Not Track browser setting or respond to Do Not Track signals. Do Not Track (or DNT) is a preference you can set in your browser to let the websites you visit know that you do not want them collecting certain information about you. For more details about Do Not Track, including how to enable or disable this preference, visit https://www.allaboutdnt.com.

8. Updates To This Privacy Policy

We reserve the right to change this Privacy Policy at any time. If we make any material changes to this Privacy Policy, we will post the revised version to our website and update the "Effective Date" at the top of this Privacy Policy. Except as otherwise indicated, any changes will become effective when we post the revised Privacy Policy on our website.

9. Contact Us

If you have questions or complaints regarding this Privacy Policy, you can contact us at:

The Finance One
Email: val@thefinanceone.com